Concepts

Tasks

Settings

Calculating Availability for a Schedule

There are four different methods for setting up the initial availability on a schedule or a schedule template:

•	Use the availability entered here: You can enter the availability at a trade level directly on the schedule or template. You cannot use this option to enter employee availability. Availability for other resources can also be entered.

•	Calculate the trade availability based on the employees scheduled to work: Employees scheduled to work during the schedule period are included in the availability. APM summarizes these records to calculate the trade availability. Availability for other resources can be entered manually.

Note: To use the employee work schedule option, you must import employee work schedules from your corporate human resources or employee scheduling system. This feature must be set up by your Implementation Consultant. If you cannot import work schedules, they can be entered manually via each employee’s record, however this could be a time-consuming process.

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Calculate the trade availability based on the employees assigned to the schedule’s maintenance groups: APM calculates availability based on the maintenance groups selected for the schedule and the employees that are assigned to the maintenance groups. The availability is based on the employees’ primary trade and is tracked by trade, employee, and employee/trade. Availability for other resources can be entered manually.

•	Sum the availability from the schedule’s child schedules: APM calculates the schedule’s availability by totaling the availability from the child schedules. This option is normally used in a schedule hierarchy where the child schedules calculate availability using one of the other options.

You can calculate the availability when you create the schedule. If there are changes (such as employees added or removed from the schedule), you can update the schedule by calculating the availability again.

To Calculate Availability

1.	Open the schedule.

2.	On the Properties view, select the Availability tab. On this tab you select how to calculate availability.

3.	Click Calculate. APM calculates the employee and trade availability for the schedule.

Note: This button is not available if Use the availability entered here is selected.

4.	Click OK. The availability of each trade and employee on the schedule is now displayed on the schedule worksheet.

Note: If availability is expected but does not appear on the schedule, verify the following settings:

•	Maintenance group assignment calculations: Verify that the correct maintenance groups and shifts are included on the schedule and that the correct employees are assigned to the groups.

•	Employee work schedule calculations: Verify that the correct maintenance groups and shifts are included on the schedule. Also check that employee work schedules are being imported correctly, or that they have been entered correctly on each employee record.

•	Availability summed from child schedules: Verify that the schedule hierarchy is set up correctly. Also confirm that each child schedule is calculating availability correctly.

Note: When working with employee availability, you might want to view availability graphs for assigned employees rather than for trade. You can do this by selecting the schedule’s Availability view, Employee Availability tab.