Concepts

Tasks

Settings

Viewing Purchase Orders

You can view lists of open and closed purchase orders in APM. You can also view the history of status changes made to a purchase order.

To View Purchase Orders

1.	From the site’s Purchasing view, select the Purchase Orders tab, then the Purchase Orders tab. By default, this tab lists all open purchase orders. You can double-click any purchase order in the list to open it.

2.	Select the Closed Purchase Orders configuration. This lists all closed purchase orders. A purchase order is closed when its items have been fully received or when it is marked as “Closed.” You can double-click any purchase order in the list to review it.

To View a Purchase Order’s Status History

1.	From the site’s Purchasing view, select the Purchase Orders tab, then the Purchase Orders tab.

2.	Open the purchase order and select the History view.

3.	Select the Status tab to display all of the status changes that have been made to the purchase order. Actions that are recorded in the Status change history table are:

•

Created

•

Approved

•	Sent for approval

•	Approval rejected

•

Closed

•

Canceled

•

Redrafted

•

Printed

•

Re-opened

•	Emailed as attachment

•

Faxed

•	Marked as sent to supplier

•	Sent to supplier via phone

•	Sent to supplier via courier

•	Sent to supplier via mail

4.	Select the Approvals tab to display the approval status, approver, and details about the approval, for example, the approver’s comments.

5.	Select the Audit Info tab to view audit details of this purchase order.