Concepts

Tasks

Settings

Setting up Warehouses for Tools

You can create a separate warehouse (or more than one) that will act as a tool crib or garage and maintain an inventory of tools.

For more information on setting up warehouses, please see **Setting up Warehouses.

To Set up a Warehouse for Tools

1.	On the site’s Resource Management view, select the Settings tab. Select the Inventory Settings node in the tree.

Tip: You can also select the site’s Administration menu, Resource Management Settings, and then Resources. The Resource Management Settings dialog appears.

2.	Select the Warehouses tab. This tab shows a list of warehouses for the site.

3.	Click New. The Properties dialog appears:

4.	Enter the settings on the General tab:

Setting Name

Description

Warehouse

The name of the warehouse. You can enter up to 50 characters. If this box is left blank, an error message will appear.

Location

This box shows a description of the location of this warehouse. You can enter up to 250 characters. In large facilities, the location of each warehouse is not always known. You can identify the location of the warehouse using a two- or three-dimensional grid reference, prominent features, or any other relevant information.

Inventory account (segment)

The GL account segment that holds the costs for all items in the warehouse. Depending on your site’s settings, this account may be used in conjunction with the resource category’s GL account segment to derive an offset account for inventory transactions. This account is debited or credited when material is added (receipts, transfer receipts, adjusted, returned) or removed (transferred, issued, adjusted).

In-transit account

The GL account that will hold costs for items that are in transit. You must enter an account that is a valid whole account in the APM GL account table. When material is transferred out of a warehouse, the inventory account is credited by the cost of the transferred material and an in-transit account is debited. When the material is received by the requesting warehouse, the in-transit account is credited and the receiving warehouse's inventory account debited.

Replenishment lead time source

Select which source the system will use for procurement lead times for replenishment: • Warehouse item procurement lead times: The system will use the procurement lead time entered on each warehouse item. • Supplier resource lead times: The system will use the ‘order-to-receipt’ time entered on the supplier resource. When the replenishment method is run for a warehouse, the system will add this lead time to the order processing and material put away times for the warehouse item. The total lead time is then used to determine if the item needs replenishing or not.

5.	Select the Details tab.

6.	Enter the following settings:

Setting Name

Description

Count sheet review policy

This policy controls whether or not the warehouse’s count sheet adjustment transactions are reviewed before being posted: • Count adjustments are not reviewed: The adjustments are created and posted when the counts are processed. • Count adjustments are reviewed: The adjustment transactions are created in a non-posted state. The adjustments must be reviewed and posted before the inventory balances are updated.

Count sheet item sequence

This policy controls how sequence numbers are assigned to items as they are added to count sheets: • Sequence the items by count group and pick sequence: Count groups are processed by sequence number. Items in the group are ordered by their pick sequence numbers. • Sequence the items by inventory location: Items are ordered according to their primary storage locations.

Inventory adjustments charging policy

This policy controls whether or not the charging information can be changed on an inventory adjustment transaction: • All adjustments are charged to the reason's adjustment account: All adjustments are charged to the GL account specified on the adjustment reason. • Adjustments may be charged to other accounts, including a work order task or asset: The adjustment may be charged to a work order task, asset, or GL account. For example, if you review count adjustment transactions before posting, setting this option allows users to change the charging information on these transactions. However, the scope of this policy is not limited to count adjustments. The policy applies to all inventory adjustment transactions.

7.	Select the Storage Locations Formatting tab.

8.	Optionally, you can define a mask to provide formatting rules for the names of primary and secondary locations on warehouse items. For example, a mask value of

>LL-000-A

would accept the following primary location on a new warehouse item:

The mask also applies to the secondary location.

The mask is also used to format storage locations on warehouse items in table configurations, reports, and count sheets.

9.	Select the Inventory Groups tab.

10.	Select an inventory group from the Default Inventory Group list. Unless the warehouse is for consignment inventory, select the inventory group for your regular inventory.

11.	To add another inventory group to the warehouse, click New. The Warehouse Inventory Group dialog appears. Select the inventory group that you want to link to the warehouse, and then click OK.

Note: If the default inventory group is a consignment group, you can only add regular inventory groups to the warehouse. Other consignment inventory groups cannot be added.

12.	When you are finished, click OK to close the warehouse’s Properties dialog. APM creates a new warehouse and adds it to the list.

13.	Repeat steps 3 to 12 for each warehouse that you want to create.

14.	Select the Default warehouse for the site. This warehouse will appear by default when you create a resource demand, and can be changed when necessary.