Concepts

Tasks

Settings

Sending an Inspection Report for Approval

Your site’s approval settings determine if inspection reports require approval. The report type properties also indicate if approval is required. The report’s completion status determines the time when the report can be sent for approval, for example, when inspection planning is complete. If approval is required, you must send the document to an approval route for vetting.

For more information about setting up approvals, approving documents, redrafting documents, and more, see Document Approvals.

To Send an Inspection Report for Approval

1.	From the site’s Inspection Management view, select the Inspection Reports tab. Right-click the report and click Send for Approval. The Send for Approval dialog appears.

Tip: You can also open the report, click the Inspection Report menu, and then Send for approval.

2.	The Approval Route list contains only routes that are valid for inspection reports. Select a route from the list.

3.	Enter a comment, if you wish. Requester comments are displayed in the site’s Approvers view, Requests tab, as well as in the Approval Request window in the Request Info tab.

4.

Select whether or not the approval request’s originator will be notified by email when the approval route is completed. Depending on the site’s settings, the originator might be either the creator of the report or the employee sending the approval request. The name of the originator is shown in the Notification area.

To have APM automatically send an email to the originator when all approvers have reviewed the request, select Yes, send an email when the approval process is complete.

5.	Click Send for Approval. The approval request is sent to the first approver on the selected route, and the document’s approval status is changed to “Waiting for approval”.