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Creating an In-service Fill Gas Transaction

The in-service fill gas transaction records the amount of gas applied to the equipment (for example, a circuit breaker) while the asset is in service, after the initial fill. The transaction requires a container ID, the asset filled, and the weight as measured after the fill.

An in-service fill can represent an equipment gas leak that needs to be tracked. In this example transaction, APM creates an indicator reading when the transaction is saved so that a supervisor is notified to investigate. The indicator reading records the transaction gas weight, which, in this case, is the amount of gas used in the fill.

APM uses the indicator template referenced on the gas type to create the reading. If an indicator does not exist for the transaction asset, APM creates it as well as the reading.

Note: Transaction types and their requirements are defined to your organization’s specifications, so the example transaction in this topic might differ from what you see in APM.

This topic explains how:

•	To Create an Initial-fill Transaction

•	To View the Indicator and Reading

To Create an Initial-fill Transaction

1.	In the Site window, select the Regulated Gas Management view and the Transactions tab.

2.	On the By Asset or By Asset Map Location tab, select the asset (for example, a circuit breaker) to be filled and click New. The Gas Transaction window appears.

Tip: You can also create a transaction from the Asset window. Select the Regulated Gas Management view, Gas Transactions tab and click New.

Note: The transaction is assigned to the asset’s site by default. The transaction site is shown on the Details tab, along with the transaction details.

3.	In the Transaction type list, select “In-service Fill”.

4.	If the transaction type requires you to read instructions before proceeding, the instructions are displayed. Click Acknowledge Instructions when you have read them.

The Transaction tab appears with changes based on the transaction type’s requirements. For example:

Note: Be sure to select the Instructions tab (even if you were not required to acknowledge instructions) before you complete the transaction.

If the transaction type is assigned a default gas type, it is selected in the Gas type box.

5.	In the Container list, select the gas container.

The maximum and tare weights are copied from the container record, as well as the previous weights.

6.	In the Weight as measured box, enter the weight of the container after the equipment has been filled.

APM calculates the transaction gas weight: the current weight is subtracted from the previous weight as measured. This is the weight of the gas that was applied to the asset.

APM calculates the container gas weight (amount of gas left in the container) by subtracting the tare weight from the weight as measured.

7.	If appropriate, select the interop work order associated with the transaction.

8.	In the Scale list, select the instrument used to weigh the container.

9.	The Performed on and Performed by boxes are populated automatically. You can change the values if required.

Note: If the performed-on date is prior to the container’s most recent transaction, Transaction gas weight is replaced by the message “Calculation pending”. When you click OK to save the transaction, the transaction gas weight is calculated and the transaction tables and windows are updated. This allows APM to ensure that the most recent performed-on date is taken into consideration.

Tip: If you wish to confirm gas transaction weights, select one or more transactions in any tab under the Transactions tab. Right-click and click Calculate Transaction Quantity.

10.	If required, select the supervisor associated with the transaction.

11.	You can add more information in the Description box.

12.	Click OK. The dialog closes and the transaction is added to the tab.

To View the Indicator and Reading

For the in-service fill transaction, open the Gas Transaction window and select the Details tab. The Indicator reading area lists the indicator and reading value. For example:

Double-click the appropriate icon to open the indicator or indicator reading window.