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Receiving a Single Purchase Order Line

When your organization physically receives the materials or tools ordered on a purchase order, you need to create a receipt document that indicates what was received, who received it, and where it was received. It also changes the status of the purchase order line to “Received.”

This topic explains how to create a receipt transaction for one purchase order line. It may be more efficient to receive multiple purchase order lines using a receiving report. Please see Receiving Purchase Orders and Blanket Releases.

Note: If you receive a single purchase order line using this method, you will not be able to print this receipt transaction on a receiving report.

To Receive a Purchase Order Line

1.	On the site’s Purchasing view, select the Purchase Orders tab, then the Purchase Orders tab.

2.	Open the purchase order that you want to receive, and then select the General tab. Right-click the line you are receiving and select Receive. The Purchase Receipt dialog appears, open to the Receipt tab.

3.	Enter the Quantity received, check whether or not this is the Final receipt, and select the employee who received the items and the date.

4.	Select the Distribution tab.

5.	Verify the cost type and work order, asset, or GL account to charge. If necessary, you can override the cost type and account number here.

6.	Click OK to save and post the transaction.