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Publishing an Asset Activity Report

When an asset activity report is complete and has been approved (if required), it can be published. Published asset activity reports are automatically assigned incremental version numbers.

You can also select the asset activity report sections that are to be published at the same time as the report.

Asset activity reports and sections must be published before they can be used as a completed activity within an asset activity report section.

You can view published reports from an asset activity report’s Editions view.

This topic explains how to publish published asset activity reports.

To Publish an Asset Activity Report

1.	Open the asset activity report that you want to publish.

2.	From the Report menu, select Publish. The New Published Edition dialog appears.

Tip: You can also publish an asset activity report and its sections from the asset activity report’s Editions view, and Report view.

3.	Enter a descriptive name for the Edition Title.

4.	Complete the following information:

Setting Name

Description

Report definition to use for published edition

The report definition to use when printing the published asset activity report edition.

Format

Select the format for the output of the report. Your choices are: • Comma separated values (*.csv) • Hypertext markup language (*.html) • Microsoft Excel (*.xls) • Plain text (*.txt) • Portable document format (*.PDF) • Rich text (*.rtf) • TIFF (*.tiff) Note: Portable document format is the default option.

Print report

Select this option to print the report when the asset activity report is published.

Create archive

Select this option to create an archive when the report is published. Each new archived edition number automatically increments by one.

Sections to include

Select which sections to include. Your options are: • All sections – all report sections will be included regardless of their published status. • Unpublished sections only – only sections that have not yet been published will be included. • Sections selected below – you must select each section that you want included in the published edition.

5.	When you are finished, click OK. The asset activity report is published.