Concepts

Tasks

Settings

Printing Documents

APM allows you to print reports and documents for many types of objects. For example, you can print work request forms, indicator checksheets, asset activity reports, strategy development analysis reports, purchase orders, and so on. These documents can be printed to a printer or a file.

For documents that are sent to a printer, attachments can also be selected to print with the report. For attached embedded Microsoft Word® and Excel® documents, any footer information is replaced with the source object name, user name, and date and time of printing.

To learn how to include attachments to an asset activity report and its sections, see Adding Attachments to an Asset Activity Report and Adding Attachments to an Asset Activity Report Section. For information about adding attachments to all other types of objects, see Adding Attachments to Objects.

Note: Attachments cannot be printed when the output destination is set to “File”.

Note: If you have trouble printing JPEG or JPG files as attachments, change the file associated with those formats to “Paint” in Windows Settings.

This topic describes how to print APM documents to a printer and to a file.

To Print a Document to a Printer

1.	Open the object for which you want to print a document, for example, a work request.

2.	On the object’s menu, select Print and then select the type of document you want to print. For example, in the Work Request window, click the Work request menu, Print, then Work Request Form. The Print Report dialog appears. For example:

3.	In the Print to box, select “Default Printer”.

4.	To print attachments, do one of the following:

•	Click All to print all of files attached to the object.

•	Click Selected from list to choose the attachments to print. When you click Print or Print with Options, the Attachments to Print dialog appears, listing the file names, the objects they are attached to, and their attachment types. See 6.

Note: You cannot preview a print job that includes attachments.

5.	If you are not printing attachments, you can click Preview to see what the report will look like before printing it.

6.	Do one of the following:

•	Click Print. If you are printing selected attachments, the Attachments to Print dialog appears. Select the attachments and click OK.

•	Click Print with Options to change printer options.

If you are printing selected attachments, the Attachments to Print dialog appears. Select the attachments and click OK.

The Print dialog appears, where you can change the printer, select printer properties, and specify the number of copies to print. If you are not printing attachments, you can specify a page range. When you are finished, click OK.

The report and any selected attachments are sent to the printer and a progress dialog appears.

To Print a Document to a File

1.	Open the object for which you want to print a document, for example, a work request.

2.	On the object’s menu, select Print and then select the type of document you want to print. For example, in the Work Request window, click the Work request menu, Print, then Work Request Form. The Print Report dialog appears. For example:

3.	In the Print to box, select “File”.

4.	Select the file format for the report. Your choices are:

•	Comma separated values (*.csv)

•	Hypertext markup language (*.html)

•	Microsoft Excel® (*.xls)

•	Plain text (*.txt)

•	Portable document format (*.PDF)

•	Rich text (*.rtf)

•	TIFF (*.tiff)

Note: Portable document format is the default file format option.

5.	Click Preview if you want to see the report before it is saved to a file.

6.	Click Print to File. The Save As dialog appears.

7.	Provide a name for the document. Navigate to the location where you want to save the file and click Save. The report is saved to a file.