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Setting up Frequencies

The expected frequency on a standard task or job tells the people who plan and schedule the work how often the task should be performed. Expected and regulatory inspection frequencies on indicators specify how often readings should be collected, and this information can be used to filter lists of indicators when you are searching for suitable ones. Frequencies are also selected on action plans for strategy development analyses to indicate how often recommended actions need to be performed.

Frequency can be measured in time-based values, such as “monthly” or every 200 hours. Time-based frequencies can depend on a recurrence pattern, for example, every Monday and Friday. Frequency can also be measured using other units, such as kilometres, dollars, or temperature.

You can set up a frequency for tasks that are performed on an “as needed” basis. For example, condition-monitoring tasks can require that corrective action be taken when a problem is imminent. For an “as needed” frequency, select the option Numeric equivalent can be overridden where supported. This allows the numeric equivalent to be changed according to the context.

If you change a frequency’s recurrence pattern, you can update the collection windows of indicators that use the frequency. In the Indicator window, select the Tools menu and click Refresh Collection Pattern. The indicator’s next reading due date and time are updated to use the new pattern. To update two or more indicators, select them in one of the tables in the site’s Inspection Management view. Right-click and click Refresh Collection Pattern.

APM comes with some frequencies already defined. You can edit the frequencies or add new ones that are relevant to your organization. This topic explains how to create frequencies from reliability program settings.

Tip: You can create frequencies in reliability program settings or indicator data collection settings.

To Set up Frequencies

1.	From the Site window, select the Reliability Program view and the Settings tab. Select the Reliability Program tab and the Reliability program settings node in the tree.

Tip: You can also select the Administration menu and Reliability Program Settings. The Reliability Program Settings dialog appears.

2.	Select the Frequencies tab. This tab shows a list of the current frequencies.

3.	Click New. The Frequency dialog appears.

4.	The top site is selected by default. You can select another site if needed.

5.	Enter a descriptive name for the frequency.

6.	Enter a short form in the Abbreviation box. The abbreviation is used in reports.

7.	Enter the value that the frequency represents and the unit of measurement.

8.	When Numeric equivalent can be overridden where supported is selected, the numeric equivalent value can be changed according to the context. For example, an “as needed” frequency could require an estimate of how often equipment needs to be replaced or restored.

9.	To change the graphic that represents the frequency in tables, click Change Icon, select and icon, and click OK.

10.	To base the frequency on regular time intervals for indicator collection, select the Recurrence Pattern tab. Click Uses recurrence pattern. Options are added to the tab.

11.	Set up the recurrence pattern, as explained in Defining Recurrence Patterns. For example:

12.	Click OK to save the frequency.

13.	Repeat steps 3 to 12 to enter all of your frequencies.