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Maintenance Miscellaneous Cost Transactions

The maintenance miscellaneous cost transaction is used to post costs to a work order or an asset when the standard transaction types (for example, time card, stock issue, purchase order receipt) cannot be used.

You can use this type of transaction when loading data into APM from an external source. For example, you can use this transaction type to:

•	Load existing asset costs when you are converting assets from a legacy EAM system to APM

•	Interface issue costs to APM if you are using a non-APM materials system for inventory

•	Interface the receipt and invoice costs to APM if you are using a non-APM purchasing system and are not synchronizing purchase orders with APM procurement

It is not used to adjust inventory values; to do this, you must create an inventory adjustment transaction.

Create a separate miscellaneous maintenance cost transaction for each work order task or asset. For example, if the cost of the transaction is being charged to three work order tasks, create three maintenance miscellaneous cost transactions, one for each work order task.

You must enter all amounts on the miscellaneous maintenance cost transaction in the site’s base currency. APM does not perform a currency exchange.

Miscellaneous maintenance cost transactions can be entered directly in APM. Typically, you will use this type of transaction within APM for one of the following reasons:

•

An incorrect work order task was charged on a group of transactions. Rather than reversing and re-entering all of the transactions, two miscellaneous maintenance cost transactions are entered: one to reverse the value of the transactions out of the incorrectly charged work order task’s costs (with a negative value) and one to charge to the correct work order task (with the same value as the first, except the value is entered as a positive amount).

•

An incorrect asset to charge was identified on a work order task, resulting in all of the work order task’s costs being charged to the wrong asset. Two transactions are entered and both are charged directly to an asset (the work order task’s costs are correct in this case). The first transaction credits the incorrect asset with the transaction costs; the second transaction charges the same value to the correct asset.

•

An incorrect cost type was charged on one or more transactions. A transaction is entered to credit the costs to the incorrectly charged cost type; a second transaction is entered to charge the same value to the correct cost type. If multiple work order tasks and/or assets were involved, a separate set of transactions must be entered for each work order task and asset affected.

 

Miscellaneous Cost Type

To create a miscellaneous maintenance cost transaction, you must have a cost type to which you can charge the transaction. Miscellaneous transactions can only be charged to cost types where the Miscellaneous expenses option is set to Available for use.