Concepts

Tasks

Settings

Issuing Materials

You can issue any material and charge it to a work order, account, or directly to an asset.

Overriding GL Accounts

APM automatically derives a GL account for charges to an asset or work order task based on the site’s accounting settings. You can override the derived maintenance GL account for labor, direct purchases, and inventory usage charged to an asset or work order. When the account number is overridden, the replacement account number is used on subsequent documents and transactions (work order requirements, timecards, issue transactions, purchase order lines, and receipts). The option to override a GL account is available only if the work type has been set up to allow the override.

If you need to issue several different materials for a work order or a requisition, see Picking Parts for a Work Order or Requisition.

For more information on issuing consigned inventory, see Issuing Consigned Inventory.

For more information about issuing serialized inventory, see Issuing Serialized Units.

To Issue Materials

1.	In the Site window, select the Resource Management view and then the Inventory tab.

2.	On the Warehouses tab, select the warehouse that you want to issue items from. The warehouse items stocked in this warehouse are displayed in the table on the right.

3.	Right-click the item that you want to issue and click Issue Item. The Material Issue dialog appears.

4.	In the Material issued area, complete the following information:

Setting Name

Description

From inventory

The warehouse inventory group the material will be issued from. To issue a regular inventory item, select the appropriate regular warehouse inventory group. To issue a consignment item, select the supplier’s warehouse inventory group.

Unit	For serialized resources, the specific unit. If you know the unit number, you can enter it here or select it from the list.

5.	In the Details area, complete the following information:

Setting Name

Description

Quantity issued

The quantity of the item being issued. This amount is subtracted from the on-hand quantity for the warehouse. For a serialized resource, the quantity is set to 1 and cannot be changed.

Quantity required

If the amount required is different from the amount issued (for example, stock is out), enter the required amount here. For a serialized resource, the quantity is set to 1 and cannot be changed.

New status

The new status for an issued serialized unit.

Issued by

The person issuing the material from stores.

Issued to

The person receiving the material.

Issued on

The date and time the material or tools were issued.

6.	In the Charging info area, complete the following information:

Setting Name

Description

Cost type

The cost type to charge. The cost type is used to summarize resource costs on a work order and for the asset charged. The system typically selects a default cost; however, if necessary the cost type can be overridden. This information needs to be entered when costs are charged to an asset.

Charge type

The charge type for this transaction: work order, asset, or account. If this resource transaction was created from a work order, APM enters this information automatically. Select how you want to charge the item and then the work order, asset, or the account to be charged. • If charging to a Work order, click the browse icon. Select the work order in the selector dialog and click OK. You can select a task on the work order using the Task list. • If charging to an Asset, click the browse icon. Select the asset in the selector dialog and click OK. • If charging to an Account, click the browse icon. Select the account in the selector dialog and click OK. You might be able to override the selected GL account. To change the GL account, select Override the account. Click Browse, select the appropriate account, and then click OK.

7.	When you are finished entering information, click OK. APM posts the new transaction and makes the appropriate inventory adjustments in the warehouse.