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Concepts
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Settings
 

Setting up Late Charge Rules

To limit late transactions, you can specify the number of days after a financial period closes that charges are allowed to be posted. APM issues a warning after that length of time.
You can activate rules that issue a warning in response to transactions posted after a work order has closed. These rules apply to purchasing transactions (invoice lines, purchase receipts, and invoice adjustments), labor charges (time cards), and warehouse (stores) issues for work orders. You can enter the length of time after the work order has closed that warning messages are issued for late transactions. Note that these rules do not prevent transactions from being posted.

To Set up Late Charges

1.
From the Site window, select the Administration menu and then Accounting Settings. The Accounting Settings dialog appears.
2.
Select the General tab and then the Late Charges tab.
3.
Enter the financial period close rule:
Setting Name
Description
Rule for charges posted after the close of a financial period
This option allows you to apply a financial period close rule to transactions. If the option is selected, transactions will not be posted automatically to closed financial periods after the specified amount of time.
Select this option to allow transactions to be posted automatically to closed financial periods for a limited period of time. Enter the number of days after the close when transactions can be posted. For example, to allow transactions to be posted for up to seven days after the close of the period, enter the number 8. Transactions that are entered after the cut-off time will not be posted unless the date on the transaction is corrected (so that it falls in a current period).
Individual transactions can still be posted to closed periods using the Post to Closed Period action on the transaction.
4.
To issue warnings for late transactions, select the types of late charges and enter the length of time after the work order is closed.
Setting Name
Description
Display a warning when a purchasing charge is dated more than
Select this option to issue a warning in response to purchase transactions (invoice lines, purchase receipts, and invoice adjustment transactions) dated after a work order’s completion or close date.
Enter a number and the units of measure, for example, “30 days”. After this period of time, APM warns the user whenever a transaction is entered. However, the user will still be able to post the transaction.
Display a warning when a labour charge is dated more than
Select this option to issue a warning in response to labor transactions (time cards) dated after a work order’s close date.
Enter a number and the units of measure, for example, “30 days”. After this period of time, APM warns the user whenever a transaction is entered. However, the user will still be able to post the transaction.
Display a warning when a stores issue charge is dated more than
Select this option to issue a warning in response to warehouse transactions (issues) dated after a work order’s close date.
Enter a number and the units of measure, for example, “30 days”. After this period of time, APM warns the user whenever a transaction is entered. However, the user will still be able to post the transaction.
Note: Specify the durations in days if you plan to export work order tasks to an external system. This ensures that the “purchasing charges allowed until” and “stores charges allowed until” values are calculated correctly.
5.
When you are finished, click OK to close the Accounting Settings dialog.