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Entering Payment Details on an Invoice

You can enter payment and discount details on an invoice, such as payment terms and the payment supplier, if applicable.

The supplier record can identify where payment for invoices is to be sent. For example, a supplier’s invoices might be paid to its parent organization. If the supplier uses a payment supplier, one of the following options applies:

•	The supplier’s invoices are paid to a specified payment supplier, which is displayed in the invoice.

•	You can select from a specified list of payment suppliers when entering invoices for the supplier.

•	You can select a payment supplier from the full list of suppliers when entering invoices for supplier.

To Enter Payment Details On An Invoice

1.	Open the invoice that you wish to enter payment details for.

2.	Make sure that editing is enabled.

3.	Select the Properties view, General tab and the Terms and Discounts tab. For example:

If the supplier uses a specific payment supplier, the Pay To tab displays information about the payment supplier. If the supplier uses two or more payment suppliers, you can click the browse icon to select a payment supplier.

4.	The Terms and Discounts tab displays information supplied when the invoice was entered. You can change some of this information, if necessary.

Setting Name

Description

Payment Terms

The payment terms for the invoice.

Most Recent Expense

The date that the most recent expense included on the invoice was posted.

Discount Date

The date that payment for the invoice is due if the discount is to be applied. If you selected a payment term and invoice date, the system fills in the appropriate due date. You can change the prompted date, if necessary.

Discountable amount

The amount of the invoice that is eligible for the discount. The amount is calculated as follows: Total invoice amount - Non-discountable amount = Discountable amount Discount calculation is Discount = Discount% * Discountable amount Note: When you add extra charge lines to an invoice, be sure to review the invoice discount amounts (in the Invoice window, select the Properties view, General tab, Terms and Discounts tab). APM automatically updates the non-discountable and discountable amounts, but might not update the invoice total with the new charges. In that case, you will need to adjust the total amount to ensure that the discount is correct. You will then need to balance the invoice.

Non discountable

The amount of the invoice that is not eligible for the discount. The discountable amount is calculated as follows: Total invoice amount - Non-discountable amount = Discountable amount Discount calculation is Discount = Discount% * Discountable amount

Discount Percent

The percentage discount applied to the invoice.

Discount Amount

The amount of any discount applied to the invoice. If you filled in the invoice amount and discount percent, the system fills in the amount automatically.

Payment Due Date

The date that payment for the invoice is due. If you selected a payment term, the system fills in the appropriate due date. You can change the prompted date, if necessary.

5.	When you have finished entering information, save the invoice.