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Entering Timecards

This section explains how to enter timecards for employees from the site. You can enter multiple timecards at the same time using a timesheet. Normally, you will enter timecards as part of activity reporting for a work order task, but you can also enter timecards for employees from the site.

To Enter Timecards

1.
On the site’s Tools menu, click New, Personnel, and then Timesheet. The Transaction Entry Form window appears.
2.
Enter the timesheet information:
Setting Name
Description
Description
You can enter a short description of the timesheet.
Recorded by
Select the employee who is recording the timecards. This information will be included on each timecard entered on the timesheet.
Date work performed
The date that the work related to the time card entries was performed.
3.
To add a timecard, click New. The Report Labor Charge dialog appears.
4.
On the Timecard tab, enter the following information:
Setting Name
Description
Employee
Enter the Employee name or number. To change the employee, click Browse. Select an employee in the selector dialog, and then click OK.
Trade
If necessary, select the trade that the employee performed from the Trade list.
Hours worked
Enter the number of hours that the employee worked on the task.
Remaining time
An estimate of the amount of time required to finish this task. This time will be the used for the trade requirement the next time that this task is added to a schedule.
Labor rate type
The labor rate type to use for this transaction. The rate type controls how much is charged to the work order for this timecard.
For example, your list of labor rate types may include Regular and Overtime.
Transaction date and time
The date and time of the transaction. APM automatically enters the current date based on your computer’s clock, but you can change this information if necessary.
For timecards, enter the date that the work was performed.
Maintenance group
The maintenance group that the employee who performed the work belongs to.
5.
To record delays in performing the work, select the Delays tab, and then click New. Select why the work was delayed from the Reason for delay list, enter how long the delay was in the Delay length box, and then click OK.
6.
If the timecard is being reported for an on-site contractor, select the Contractor tab. Select the Contractor time card option, and then select the Purchase order and Line to which the contractor is charging their time.
Note: Only purchase orders that are set to be used for contractor time reported are available to be selected.
7.
Select the Distribution tab. If necessary, update the accounting information for the timecard.
Setting Name
Description
Cost type
The system automatically selects a cost type based on the settings for the trade’s resource category. Depending on your site settings, you may be able to change the selected cost type by selecting the Override cost type option.
Work order
If you need to select a different work order, use the Browse button. If you need to change the task, select the correct task from the Task list.
Asset
The asset that will be charged for the costs of this labor transaction.
Account
To change the GL account, select the Override the account option (if available). Click Browse, select the appropriate account, and then click OK.
8.
When you are finished, save and close the timecard.
9.
Repeat steps 3 to 8 for each timecard that you need to enter.
10.
When you are finished, click Post Transactions. The timecards are posted.