Creating Purchase Order Lines to Satisfy Demand

You can create purchase order lines to fulfill purchase demands. If you changed the original demand request information, your override information is used on the purchase order line.

If an existing purchase order for the selected supplier exists, you can have the system check if the demand can be added to that purchase order. This process is controlled by the business rules selected in the site’s purchase management settings. If an appropriate purchase order is found, the system adds the demand as a new line to that purchase order, instead of creating a new purchase order.

You can also fulfill purchase demands by creating a new purchase order, selecting a purchase order to add lines to, or linking the demand to an existing purchase order line.

Note: The My Desk view only displays the tabs described below if you are set up as a buyer on your employee record and the Purchasing Desk option is selected on the My Desk Settings tab.

To Fulfill Purchase Demands

Select the site’s My Desk view, then select the Work With Purchase Demands tab. The Open Demands list shows all purchase demands to which you are assigned, and which you have reviewed but not yet purchased.

Tip: To see a list of all demands that are ready to be purchased, select the Purchase Orders view, and then the Purchase Demands tab.

Right-click on one or more demands and select Purchase. The Purchase Demand dialog appears.

Select how you would like to fulfill the demand.

Setting Name

Description

Purchase Demand Action

Select how you want to fulfill the selected demand or demands:

•

Use the candidate or new PO as determined by APM: APM will search for an appropriate existing purchase order for the demand. This process is controlled by the business rules selected in the site’s purchase management settings. If no candidate purchase order can be found, a new purchase order will be created.

•

Create a new PO: APM will create a new purchase order and add the demand as a new line. If multiple demands were selected, and you click OK All, the system may add some of the demands to the same new purchase order, if the purchase order matches the requirements for the demands (e.g. same supplier). If you click OK for each demand, separate purchase orders will be created for each demand.

•

Use the PO below: APM will add the demand as a new purchase order line to the selected purchase order.

•

Link to the PO and line below: APM will link the demand to the selected existing purchase order line.

You can review any new purchase orders that were created by selecting the Purchase Orders tab on your My Desk view and reviewing the open purchase orders.