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Settings

Creating a Capital or Operational Project

APM project functionality allows you to track your organization’s projects with respect to costs, hierarchy relationships, and status. The costs and completion status of a project are tracked through the work orders charged to the project. Most project work is done through work requests and work order tasks. Your projects are tied to GL account segments that are applicable to the particular cost types within the project, such as materials, labor, and parts.
APM supports both capitalized and expensed or operational projects. The difference between a capital project and an expensed project lies in the project type and the GL account you assign to the project. For more information on setting up project types and cost tracking, see Setting up Project Types and Capital and Operational Project Management.
Projects can also be created to track strategy development and reliability strategy selection analyses. They can also be created for asset restoration plans and failure containment. For related information, see Creating a Reliability Project.
You can create projects in the site’s Work Management, Strategy Development, Reliability Program, or Performance Management views. This topic explains how to create a project from the site’s Work Management view.

To Create a Project

1.
From the site’s Work Management view, select the Projects tab. This tab shows all of the projects planned on your site.
2.
Click New to create a project. The Project window appears.
Note: The Project window displays the status associated with the creation event.
3.
Provide the following information to set up the project:
Setting Name
Description
Project
APM automatically assigns a number to the project. If necessary, you can change it, but the number must be unique for the site.
Title
A meaningful name for the project.
 
Manager
The employee who will act as manager for this project. The employee must be identified as a project manager on his/her employee record in order to appear in this list.
Type
The project type controls the information you can track, project classifications that can be used, work types that are valid, and the accounting settings for the project.
Tip: If you have the required security settings, you can right-click in the Type box and click New to add a new project type.
Classification
The project classification helps to further define the project type. It is like a sub-type of the project type.
4.
Optionally, you can browse to select an asset to assign to the project. The Asset and Asset name boxes are populated with the asset information. The asset information provides a reference that makes it easier to search for projects.
Note: For information about changing the status, see Changing Project Status.
5.
In the Details tab, enter values for the estimated costs and return on investment. See Defining Estimated Cost, Project Life, and ROI.
6.
In the Charging area, you can enter the following information:
Setting Name
Description
GL account
The GL account that collects the projects costs. Depending on the settings in the project’s Project Type, this might be a segment that concatenates the costs from work order requirements to a whole derived account, or it might be a whole account.
7.
Select the Hierarchy tab:
8.
Enter the hierarchy values:
Setting Name
Description
Parent project
Identifies the parent project of this project in the hierarchy. This project is a top-level project if this box is blank.
Hierarchy code
The project hierarchy code allows you to identify the project’s location within the project hierarchy. It is combined with the hierarchy codes of the higher level projects to form the hierarchy location.
Hierarchy location
The project hierarchy location is constructed using the hierarchy codes of the higher level projects. The hierarchy location helps identify the project’s location within the project structure.
9.
If the project type allows planning defaults to be defined, select the Defaults tab and select the default values for work order tasks for the project.
Setting Name
Description
Work Priority
The default work priority to be assigned to work orders that are created for this project.
Work Type
The default work type to be assigned to work orders that are created for this project.
Work Classification
The default work classification to be assigned to work orders that are created for this project.
Maintenance Group
The default maintenance group to be assigned to work orders that are created for this project.
Planner
The maintenance group’s default planner assigned to work orders that are created for this project.
10.
On the Description tab, provide more information about the project.
11.
If the project type allows standard procedures and documents to be attached to the project, select the Documents tab.
Click New to create a document, or click Browse to select an existing one. For more information, see Creating a Standard Document.
12.
For information about selecting project life options on the Life-to-date tab, see Defining Estimated Cost, Project Life, and ROI.
13.
If the project type allows team members, select the Team Members tab and add employees or consultants to the team. For more information, see Setting up the Project Team.
14.
Save the project.