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Changing the Distribution on an Invoice Line

The invoice line’s distribution information identifies where the invoice costs are being charged. Normal purchasing distribution is supported: an invoice line can be distributed to a work order task, asset, cost type, warehouse item inventory, and/or general ledger account. An invoice line can be distributed to multiple distribution entries.

The distribution for lines that are matched to a transaction originates with the transaction’s distribution. For example, the distribution for a line associated with a purchase receipt defaults to the distribution on the receipt’s purchase order lines. The defaulted distribution can be overridden on the invoice line with the following restrictions:

•	The distribution cannot be changed for lines that are matched to an inventory receipt. The invoice must be charged to the same inventory account (that is, warehouse) as the receipt.

•	Lines matched to a non-inventory receipt cannot be charged to inventory.

This topic explains how to change the distribution on a regular or miscellaneous invoice line.

To Change the Distribution on an Invoice Line

1.	From the Site window, select the Invoicing view, Invoices tab, then the Invoices tab. By default, this tab lists all invoices by supplier.

2.	Double-click the invoice that you want to edit.

3.	On the Worksheet view, double-click the invoice line that you want to edit. The Invoice Line dialog appears.

4.	Select the Distribution tab. This tab displays the accounts to which the line is currently distributed. On matched lines, the system copies the purchase order line distribution to the invoice line.

5.	To change the distribution, select Override distribution.

Note: This option is not applicable if you are editing a miscellaneous expense line.

6.	You can now change the percent distribution between the listed accounts or add new accounts. To edit an existing listing, double-click it. Or, to create a new listed account, click New. The Invoice Line Distribution dialog appears.

7.	Select the work order, asset, warehouse, or account to distribute the cost to.

8.	Enter either the percent of the value to charge to the selected account or the amount to charge to the account.

9.	You might be able to override the cost type. If necessary, select Override the cost type and select the new cost type.

Note: If the invoice line references a non-catalog resource, you can only select a cost type for miscellaneous expenses.

10.

Click OK.

11.	To delete a listed account, right-click the account and click Delete.

12.	When you are finished editing the distribution for the line, click OK.

13.	When you are finished, save the invoice.