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Creating a Maintainable Asset

A maintainable asset is a piece of equipment or system for which you track work, costs, and condition. For example, tanks and pumping systems are maintainable assets. You can repair maintainable assets, but they are not swapped in and out of a location and they are not disposable when they break (like spare parts).
This section describes how to create a basic maintainable asset and provides links to more advanced tasks.

To Create a Maintainable Asset

1.
From the Site window, select the Assets view and then the Physical Hierarchy tab.
2.
Right-click the parent asset in the hierarchy and click New Child.
Tip: When you create assets from the hierarchy, APM automatically fills in the parent information. You can also add assets from the Listing tab by clicking New. With this method, you must add the parent asset information.
The Asset window opens, showing the Properties view, General tab. For example:
Note: The CMMS tab appears in the Asset window when the Work Management Integration module is licensed and activated. For information, see the guide for the APM CMMS Integration plug-in you are using.
3.
On the General tab, identify the asset:
Setting Name
Description
Asset number
The number used to identify the asset. When you create an asset, APM automatically enters a unique asset number, but you can change it if necessary. Each asset must have a unique number not more than 50 characters long. If this box is left blank or if the number is not unique, an error message appears.
Name
A concise description of the asset will be displayed throughout the system to identify the asset. Maximum 100 characters.
Bar code
If your organization uses bar codes to identify employees, assets, indicators, or areas, enter the bar code here. The number must be unique for all objects that support bar codes. For example, an employee’s bar code might be his employee number with the prefix “E”.
Serial Number
The serial number for this asset or resource. You can enter up to 50 characters.
Type
Select an asset type that has the classification “Maintainable Asset”.
Asset types are groups of settings that define the characteristics of your organization’s assets. For example, you might create asset types called “pumps” or “piping and valves.” The asset type contains basic information, policies, and permissions, such as whether or not standard jobs can be created for assets of the type. When you create an asset in APM, you must specify an asset type, which then determines the information and functionality available for the asset.
Note: When the type is selected for an asset, the number of tabs displayed changes based on the type’s settings and classification. For example, for asset groups, you need only fill in minimal information, whereas for maintainable assets, you will need to provide more information.
Subtypes
If the asset type specifies that one or more default subtypes are available for the asset, they are shown in these boxes. If more than one subtype is available, you can change the default selections. The asset type can allow as many as three subtypes.
A tab for each subtype is added to the asset’s Properties view, where you can enter additional information about the asset.
4.
In the Classification area, provide the following information:
Setting Name
Description
Classification
“Maintainable Asset” is entered automatically based on the asset type. If the classification is incorrect, check your asset type. If the asset type is used for multiple classifications of assets, a list is available so that you can select the appropriate classification.
Consequence priority
The asset’s consequence priority number is typically the result of asset prioritization analysis, although it can be set manually. Consequence priorities are often used when sorting and analyzing the work backlog for scheduling or when analyzing asset failure information. APM also uses consequence priorities to determine whether or not to push indicator alarms up the physical hierarchy so that they will be visible on higher levels in the indicator monitoring panel.
Warning: The ranking number assigned to consequence priorities is also used to calculate alarm notification rankings for indicator alarms. If you do not select a priority setting for an asset, alarm notifications might not be pushed up the hierarchy to be displayed on a parent asset. This can affect the display of the alarm in the site’s Inspection Management view.
Status
Asset status represents the operational state of an asset and whether or not it is available for use. APM uses the status of an asset to determine whether or not work is triggered and whether or not components are available for installation. Sites can also use statuses, but these statuses are specific to sites and cannot be used for assets.
Status is particularly important for components because it reflects a component’s repair and availability status. For example, when a component is out of service, the status can also indicate whether the component is a spare and available for use, is in the shop for repair, is out for vendor repair, or has been scrapped.
When you change the status of a parent asset, the statuses of its children are also changed (provided the previous statuses of the assets were the same).
Asset condition
Asset condition is typically the result of asset condition analysis, although it can be set manually.
Priority and condition group
The group name and icon indicates the result of the asset’s prioritization and condition analyses. For example, the Red group could identify assets with high priority and poor condition.
Material Type
The type of the material, for example, stainless steel or aluminum.
Material Grade
The grade of the material type specifies its properties. Grades are identified by designations assigned by standards organizations, for example, SAE and ASTM steel grades.
5.
The Vault Info tab is available if the asset type is for electricity transmission and distribution networks. For example:
6.
On the Location tab, enter the following information:
Setting Name
Description
Parent asset
The parent asset in the physical hierarchy. Click the browse icon to select the appropriate asset.
If your organization includes multiple sites, the parent and child assets must be owned by the same site.
Hierarchy code
A hierarchy code is a string of up to 10 letters and numbers that identifies an individual asset or site. APM uses the hierarchy code for the asset, its parent assets, and the site to create the hierarchy location.
For the hierarchy location to be useful, enter a code that gives users some indication of the asset’s function and location. For example, if a generator set is located on the north side of the plant, you might enter “NGenSet”. If the generator set has a pump location, you might enter “PmpStation” on the component location asset, and “Pump1” on the record for the pump component asset.
Location
Describe the physical location of the asset or site.
Sort field
Company-specific short term that identifies the equipment. The sort field value can be used for searching, sorting, and filtering.
Map coordinates
The longitude and latitude coordinates of the physical location of the object.
Note: Latitude can have values ranging from -090.000 to +090.000. Longitude values can be from -180.000 to +180.000. For values outside these ranges, APM will accept the values and adjust accordingly. For example, a longitude value of +200.0 will translate to -160.0 on the map.
Tip: You can click the browse icon and point to the location on a map to have APM assign the coordinates. For more information, see Setting Map Coordinates.
Area
An asset can be associated with an area that identifies its physical location at the site. The area is used on checksheets to show all of the indicators within a particular area of the site. A bar code identifier can also be associated with an area.
Closest warehouse
The default warehouse for the asset, which is the default “deliver to” warehouse for purchases that are charged to this asset. If this box is left blank, APM uses the warehouse of the parent asset.
7.
Select the P&ID tab to reference a piping and instrumentation diagram on the asset. In APM, P&IDs are included with standard documents and can be added to assets and safety provisions for reference.
8.
If asset age is recorded for the site, the Age tab displays the asset’s age (in years) and remaining life expectancy.
For more information about setting up asset age calculations, see Setting up Asset Age Calculations.
9.
Select the Spare Part tab if you wish to link the asset to a resource.
Setting Name
Description
Spare part information
You can select whether or not to link this component or maintainable asset to a resource or to a serialized resource (if you are using the repairable spares or tools features).
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None: This asset is not a spare part and is not linked to an inventory resource.
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Spare part: The asset is linked to a non-serialized resource. Maintainable assets can be linked to tool resources. Components can be linked to material resources.
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Serialized spare part: This asset is linked to a specific serialized inventory resource unit. Maintainable assets can be linked to serialized tool resources. Components can be linked to serialized (repairable spare) material resources. If you select this option, you must also select the specific unit to link to the asset. The status of the asset and the unit must match or you will not be able to link them.
Resource number
The resource number for this asset. You can identify a resource number for maintainable, system, and sub system assets, components, and component locations.
10.
When the enterprise and sites are set up in APM, up to five different hierarchies can be created to organize assets. The first hierarchy is the comprehensive physical hierarchy. Most (if not all) of your assets should be included in this hierarchy.
If you are using additional hierarchies, you can select the Alternate Hierarchies tab to establish the new asset’s position in it. This tab lists all of the hierarchies defined for the enterprise. For example:
Click a browse icon to select the parent asset in the alternate hierarchy.
11.
If the asset type allows it, you can select the Circuits tab and add the asset to as many as 10 circuits. For more information, see Working with Asset Circuits.
12.
Select the Description tab to add general information about the asset.
13.
Select the Process Description tab to describe the process taking place in the asset. For example, enter a degradation-focused summary of the movement of fluid through a corrosion loop.
14.
The Degradation Description tab is available if the asset type supports degradation descriptions. Provide a description of the potential degradation mechanism in the asset or corrosion loop.
15.
Select the Details tab and select the appropriate values:
Value lists can be set up in APM for:
Setting Name
Description
Function group
A function group is a way of identifying assets that are responsible for performing a particular function. For example, the function group “Pump Assembly” could be assigned to a centrifugal pump, 20 HP motor, and valve assets that comprise the assembly.
Asset category
Use the category property for anything your organization requires, for example, to identify Safety Critical Equipment. Set up values lists for the property in asset settings.
Asset class
Use the class property for anything your organization requires. Set up values lists for the property in asset settings.
Work center
Location or facility with which the asset is associated.
Supervisor
Employee responsible for the asset. The list contains APM employees with the Work Management role of supervisor.
Gas standard
Authorized descriptor that identifies gas quality, composition, or use.
Registration number
This box appears when the organization requires that assets of particular types be registered with a governing authority. Record the asset’s registration number.
16.
If the asset type or subtype provides specifications tabs, select the tabs and enter information specific to the asset.
17.
If the Address tab is available, select it and enter the appropriate information.
18.
If AWEIS is in use, you can add asset characteristic values to the asset. A characteristic map set can then be used to exchange information with the CMMS. Select the Characteristics tab and click New. The Asset Characteristic Properties dialog appears.
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The Characteristic list is populated based on the asset type. Select a characteristic from the list. For example:
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Enter the value and click OK.
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To manually complete the mapping, click Map to Asset Property.
For related information, see Setting up Characteristic Mapping for Assets.
19.
If the asset type allows operating parameters to be recorded for the asset, select the Operating Window tab. The parameters describe the asset’s designed and actual performance, including unit of measurement, maximum and minimum measurements, measurement frequency, and indicators used to track parameters.
For more information, see Adding Operating Parameters to an Asset.
20.
Select the Documents tab to add standard documents. For more information, see Adding Documents to an Asset.
21.
If the asset type allows degradation information to be tracked for the asset, select the Degradation Info tab. For more information, see Adding Degradation Information to an Asset.
22.
Select the Photos tab and then click Browse to select inspection photos to be included with this asset.
23.
If photos are stored in a document management system, you can identify the folder where the photos are stored. Click the folder icon, select the location, and click OK.
Click Open Folder to view the location.
Tip: You can also drag and drop photo files into the table.
24.
Select the Manufacturer tab to add information about the purchase and manufacturer of the asset. For more information, see Adding Purchase and Manufacturer Information to an Asset.
25.
Select the Parts tab to add a spare parts list. For more information, see Creating a Parts List for an Asset.
26.
If the asset type allows barriers to be recorded for the asset, select the Barriers tab. A barrier is a means of slowing or mitigating asset degradation. For example, coating, lining, and chemical treatment are used to slow corrosion in metal piping. For more information, see Adding Barriers to an Asset.
27.
Depending on whether the asset type supports basic or advanced production loss accounting, you can do one of the following:
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Advanced production loss accounting: the Production tab is available. Select it to assign products and calculations to the asset
•
Basic production loss accounting: the Downtime and Production Loss tab is available. Select it to set downtime and lost production options.
For more information, see Setting up Production Loss Rules on an Asset.
28.
Select the Defaults tab to choose default selections for the asset’s work documents, regulatory inspections, and so on. For example:
 
29.
For each of the following options, select a default value:
Setting Name
Description
Work Type
APM will use the work type selected here as the default work type for work created for this asset. The work type that you select may affect whether or not work order tasks created for this asset must be approved or not.
Work Classification
The normal work classification for the asset. You can select the appropriate work classification from the list.
Maintenance Group
The normal maintenance group for the asset. Select the appropriate group from the list.
Work Priority
APM will use the work priority selected here as the default priority on work created for this asset.
Frequency
Frequency with which the asset is inspected to meet regulatory requirements. This default regulatory inspection frequency is copied to the asset’s RBI failure modes.
GL segment
The GL account or segment for this asset. Depending on your accounting settings, this account number may be used when the system derives a GL account for transactions charged to this asset. If this box is left blank, APM will use the GL account or segment from the parent of this asset, or the site’s account or segment.
Default Task
The default standard task that APM will display on troubleshooting timecards for this asset.
30.
Select the Approvals tab to view and select approval routes for the asset and to view which documents require approval for the asset.
31.
Click Save.