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Adding Purchase and Manufacturer Information to an Asset

On the asset record, you can record information about the manufacturer of the asset, any warranties for the asset, and the purchase of the asset. You can enter this information for maintainable, system, sub system, and component assets only. This topic explains how to add this information to an existing asset.

To Add Manufacturer and Purchase Information

1.
Open the Asset window.
2.
Make sure that editing is enabled.
3.
On the Properties view, select the Manufacturer tabs.
 
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4.
In the Source of manufacturer’s information area, select one of the following:
Setting Name
Description
Source of Manufacturer’s information
The source of manufacturer’s information about this asset:
Defined on this asset: The manufacturer information is entered by the user on this asset.
Manufacturer model info: Select the manufacturer and model from a pre-defined list in the system.
5.
Select the appropriate manufacturer from the list. The manufacturer number and name are displayed.
6.
Do one of the following:
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If you selected Defined on this asset, enter the model, OEM number, serial number, year and month of manufacture, manufacturer’s country, and expected life information. You can add more information in the Notes box.
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If you selected Manufacturer model info, select the model from the list and enter the serial number. The manufacturer’s OEM number, year of manufacture, expected life information, and replacement cost are entered automatically, if available. You can enter the month of manufacture and the manufacturer’s country if available.
7.
Select the Purchase tab.
8.
Enter the following information where appropriate:
Setting Name
Description
Purchase Order
The purchase order number that was used to buy the asset.
Supplier
The name of the original supplier of this asset.
Purchase Date
The date that this asset was originally purchased.
Purchase Cost
The cost of the asset at the time of purchase.
In-service Date
The date that this asset was first put into service.
Expected Replacement Date
The date that you expect to need to replace this asset.
Replacement Cost
Enter the cost of replacing this asset. This information may be used to track key performance indicators (KPIs).
Notes
Comments about the asset’s original purchase order.
9.
To enter warranty information, select the Warranties tab. For more information, see Adding Warranty Information to an Asset.
10.
When you are finished, save the asset and close the Asset window.