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Concepts
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Settings
 

Setting up Asset Activity Report Numbers

Document numbering settings create the alpha-numeric identifiers that distinguish one document from another (for example, work orders). Within each site, every document must have a unique identifier. If necessary, you can enter a site-specific prefix or suffix to a type of document to ensure that their numbers are unique throughout the enterprise.
This topic explains how to assign a numbering format to asset activity reports.

To Assign an Asset Activity Report Number

1.
From the Site window, select the Assets view, Settings tab. Select the Assets tab, and the Asset Management Settings node in the tree. Select the Activity Reports tab.
Tip: You can also select the Administration menu, Asset Management Settings, then Asset Management. The Asset Management Settings window appears. Select the Activity Reports tab.
2.
Select the Options tab.
3.
Click Edit to enable editing. The Edit button is replaced by the Save button.
4.
Enter the format to use:
Setting Name
Description
Format to use
The format to use for the document numbers. The format determines the number of digits in the document number and whether or not the number should be padded with zeros. Document numbers must be unique for objects within each site. The maximum number of digits in a document number is eight.
For example, a format that says “%.6u” would generate six-digit numbers padded with zeros: 001234.
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% indicates the start of the number definition.
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.6 indicates that the numbers should have six digits. Numbers with less than six digits will be padded with zeros.
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u indicates that the number is an unsigned integer (that is, it cannot be a negative number).
You can also add a site-specific prefix or suffix to ensure that document numbers are unique across the whole enterprise. Enter a prefix before the % sign. Enter a suffix at the end of the format. For example, you could add the letter “R” as a prefix to refer to the site that owns the object, such as R-001234.
In this example, you would enter a format that says: R-%.6u, where R- is the prefix.
5.
When you are finished, click Save.