Site The site where the invoice was created. Invoices can be entered at the site that issued the purchase order or a higher-level site. The site setting also controls the invoice supplier (supplier must be from the invoice site or above). APM sets the site based on where the invoice was created. You cannot change the site setting. See Also Supplier The supplier that sent the invoice. This can be the same supplier as on the purchase order or a parent supplier in the supplier hierarchy. See Also Street or Office/area Street name and number or the office area. City The city where the address is located. You can enter up to 50 characters. State or province The state or province where the address is located. Once you have selected the country, only states or provinces located in that country appear in the list. Postal code The postal code or zip code for this address. If a mask has been created for the postal code or zip code, you do not need to format the code. APM automatically enters any spaces or hyphens necessary. As well, APM warns you if you enter a code that does not match the format for the country where the address is located. Invoice Number The supplier’s invoice number. An invoice number must be provided, and it must be unique by supplier and site. You cannot enter multiple invoices with the same invoice numbers from the same supplier. This helps to ensure the same invoice is not entered twice. See Also Title The name or short description of this item. You can enter up to 250 characters. Invoice Type Select the type of invoice that you are creating. The invoice type: • Can be used to group and order invoices • Controls whether the invoice is a regular type of invoice or a credit memo • Controls the types of invoice lines that can be added to the invoice • Controls if the invoice requires approval Invoice type is not mandatory. If an invoice type is not selected, the invoice does not require approval. See Also Invoice Amount The total amount of the invoice in the supplier’s currency. The system compares this amount to the total of all of the invoice lines to determine if the invoice is balanced or not. For credit memos, you must enter a negative amount (for example, -$250). If you do not enter the invoice amount, the system sets this amount to the total value of the created lines. See Also Payment Terms The payment terms for the invoice. See Also Discount Percent The percentage discount applied to the invoice. See Also Discount Amount The amount of any discount applied to the invoice. If you filled in the invoice amount and discount percent, the system fills in the amount automatically. See Also
