Fax number

If appropriate, enter the fax number for the supplier’s contact person. If the supplier contact has a fax number entered already, it is displayed here when you select the Fax transmission method.

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Priority

Select the priority level for the fax: • Low: All faxes that have a normal or a high priority are sent before a fax that has a low priority. • Normal: All faxes that have a high priority are sent before a fax that has a normal priority. • High: The fax is sent with a high priority.

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Cover page

If you will be sending the fax using the MS Fax Server, you can select a cover page template for the fax. To browse for the cover page file, click the folder icon in the box. Cover pages must be in a *.cov file format and accessible on the server.

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Subject

If you will be sending the fax using the MS Fax Server, you can enter a subject line for the fax. The subject line is printed on the cover page.

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Note	You can enter a note for the fax. The note text will be printed on the fax cover page. You can enter up to 32,000 characters.

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Schedule type

If you will be sending the fax using the MS Fax Server, you can select how the fax will be scheduled: • As soon as possible: Sends the fax as soon as the fax server is available. • Discount period: Sends the fax during a predefined discount period. The discount period can be set up on the fax server. • Specific time: Sends the fax no sooner than the selected time. The actual time the fax is sent depends on the availability of the fax server and the fax priority. Enter the date and time that you want the fax to be sent. Note: The time that the fax is sent also depends on how frequently the Action Scheduler is set up to check for pending APM faxes. For example, if the Action Scheduler checks for APM faxes at 12 noon every day, faxes are only sent to the Fax Server queue once a day. To have faxes sent to the queue as soon as possible, set the Action Scheduler polling interval to a small duration, such as 5 minutes. Once a fax is in the queue, the Fax Server uses the schedule type setting to determine when to send the fax.

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Schedule time

Enter the date and time that the system will submit the fax to the fax server. The system sends the fax no sooner than the selected time. The actual time that the fax will be sent depends on device availability and fax priority.

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