Supplier

The name of the supplier that entered this bid for this resource.

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Resource

The name of the resource that is being bid on.

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Line	Line number assigned to the resource by APM.

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Purchase type

The fulfillment method for this resource. The available choices will depend on the type of resource being requested on the RFQ. For example, material resources may be Regular or Consignment purchases, while service resources can only be fulfilled with Service orders.

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Requirement

The number of units of this resource that you want suppliers to bid on. If you are creating a catalog price RFQ, the system calculates a default quantity based on the past purchase history of the resource. The default quantity is based on purchase receipts for the resource during the same amount of time as the effective period of the RFQ. If necessary, you can change this quantity. For time-based resources (trades, tools, and services that are time-based), this entry is calculated using: Number of x Required for

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Supplier response

Select one of the following: • Submitted the bid information provided below: Select this option if the supplier has entered a bid for the resource. • Declined to bid on this item: Select this option if the supplier has not bid on this resource.

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Item Price

The unit cost of the item expressed in the supplier's unit of measure.

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Discount rate

The supplier’s percentage discount for this resource bid.

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Total price

The total price of the bid for this resource. The total price is the price per unit of the resource, minus any discounts, plus all extra charges and non-recoverable taxes. The system uses the total price in the supplier selection process. For example, you have: • A purchase demand for resource A, with a price of $1.00 each • A loaded tax of 7% • A recoverable tax of 8% • A loaded extra charge of $1.00 per order line • A non-loaded extra charge of 1% The loaded price would be: $1.00 +$0.07 + $0.01 + $1.00 = $2.08 Recoverable taxes that are charged directly to an account are excluded from the total price.

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Total cost

The total cost of the bid for this resource. The total cost is the total price times the required quantity for the resource. The total price is the bid price per unit of the resource, minus any discounts, plus all extra charges and non-recoverable taxes. For example, for 10 units of resource A with a price of $1.00 each, a non-recoverable tax of 8%, and an extra charge of $1.00 per order line, the total cost would be: (10 * $1.00) * 1.08 + $1.00 = $11.80 Recoverable taxes are excluded from the total price.

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Supplier’s Description or Quantity is Different

Select this option to override the resource description or quantity and unit of measure for this supplier’s bid. If you later accept the supplier’s bid, this information will be copied to the resource demand.

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Supplier Description

Enter the supplier’s description of this resource. If you later accept the supplier’s bid, this information will be copied to the resource demand.

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Supplier Quantity

Enter the supplier’s quantity and unit of measure for this bid. If you later accept the supplier’s bid, this information will be copied to the resource demand.

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Discount Applied

Select when the discount should be applied: when the resource is ordered (i.e. on the purchase order line), or when the resource is invoiced (i.e. on the invoice line).

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Lead time

The supplier’s lead time for this resource bid. The supplier may specify different lead times for individual resources.

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Effective date

The starting date for the period during which the supplier’s pricing information is in effect for this resource.

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Expiry date

The ending date for the period during which the supplier’s pricing information is in effect for this resource.

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Ordering Units

The unit of measure (UOM) to use when ordering this item. Even though an item may be stocked and issued in one unit of measure, the supplier may require that an order be placed using a different unit of measure. For example, let's say that each item is stocked on the shelves individually, but the supplier only sells the item in boxes of 12 units. In this case, the ordering UOM is ‘box’ and the stocking UOM is ‘each’.

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Pack Size

The number of whole units, in the ordering unit of measure, that are packaged together. An order quantity must be placed in multiples of the pack size. For example, let's say that each item is stocked on the shelves individually, but the supplier only sells the item in boxes of 12 units. In this case, the pack size is 12. You can only order the item in multiples of 12 (12, 24, 36, 48 etc.).

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Minimum Order Quantity

The minimum quantity required to place an order for this resource with the supplier. The quantity is expressed in the supplier's unit of measure.

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Catalog Unit of Measure

The stocking unit of measure used for this item. It is possible to stock, purchase, and issue the item in different units of measure. All inventory balances are expressed in the stocking unit of measure. You can select one of many different units of measure, such as centimeters, inches, each, or case.

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Pricing Units

The units of measure (UOM) to be used when pricing an order. An item may be ordered in a particular unit of measure (UOM) and priced using an alternate UOM. For example, you may order a resource by the dozen, but the supplier may price them individually (i.e. ‘each’).

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Product number

The supplier’s product number for this resource.

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Product Description

The supplier’s description of the product that is being bid on.

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Manufacturer

The name of the manufacturer of the resource being bid on by the supplier. You can select from the list of manufacturers that have been entered for your site.

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Model

The manufacturer's model name or number for this asset or resource. You can enter up to 50 characters.

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Manufacturer OEM Number

The Original Equipment Manufacturer (OEM) number of this asset or resource from this manufacturer. You can enter up to 50 characters.

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Note	Notes about this manufactured product. You can enter up to 255 characters.

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Leading bid

This box is selected when this supplier’s bid is the leading bid for the resource. The system selects this setting when the bids are analyzed. The leading bid for a resource can be selected either by lowest cost, or by shorted lead time.

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Accept This Price

Select this option to pre-select this supplier bid as a valid price. This means that when this RFQ is awarded, if this supplier is not the winning supplier, the system sets this resource price as a valid alternate price for the resource.

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Assign Preferred Supplier Status

Select this option to pre-select this supplier bid for preferred status. This means that if this supplier is awarded this resource on the RFQ, the system sets this supplier resource price as the preferred price for the resource.

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Notes

The review notes for this supplier’s resource bid. You can enter up to 512 characters.

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Bid status

The current status of this resource bid from this supplier. Possible statuses are: • Not entered: No bid has been entered for this resource • Entered: The supplier has entered a bid for this resource • Declined to bid: The supplier has declined to bid on this resource • Awarded: The resource has been awarded to this supplier. • Accepted: The supplier’s price has been accepted as a valid supplier resource price in the system.

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