Contract Expiry Date

Enter the expiry date for the contract to be created from this RFQ.

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Create Contract

This option is relevant for bid-sheet RFQs only. Select one of the following options: • Create a new contract: The winning bids are used to create one or more supplier contracts. A separate contract is created for each supplier. Specify the expiration date for the contract. • Add to an existing contract: If a supplier contract already exists, you can add the winning bid to the selected contract. • Do not create a contract: No contracts are created from this RFQ.

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Contract

The number and name of the contract to which you are adding the RFQ resources. Select the appropriate contract from the list.

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Preferred Supplier Status

You can assign preferred supplier status to the winning suppliers for the resources on the RFQ. When a supplier has preferred status, they will be the default supplier selected on future purchase requirements for the resource. • Do not assign preferred status to any suppliers: The preferred supplier for each resource is not changed. • Assign preferred status to all awarded bids: The winning supplier is given preferred status for each resource on the RFQ. • Only assign preferred status to pre-selected bids: If you have selected particular resource bids to receive the preferred status, only the selected bids are assigned. You can pre-select bids by opening the supplier’s bid for any resource.

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Resource replenishment rule

The replenishment review rule allows you to control whether or not resources replenished with this price require a manual review before the purchase order is generated. This option is set on the supplier resources created as a result of awarding the RFQ. • Replenishment review is required: The replenishment requisition must be reviewed before a purchase order is created. • Replenishment review is not required: The purchase order is automatically generated as soon as the replenishment requisition is marked as planned or approved.

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Purchase order description rule

Select the default option purchase order resource descriptions. This sets the purchase order description setting on supplier resources created when the RFQ is awarded. • The supplier’s product descriptions are not used on purchase orders: The system uses the resource description as the purchase order line description, regardless of which supplier resource is selected. • The supplier’s product descriptions are used in place of the resource description: The system uses the description on the supplier resource as the purchase order line description (appears on printed purchase orders).

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Valid Prices

You can have the system enter non-winning bids as alternate prices for the resources on the RFQ. This updates the supplier resource price for non-winning suppliers. • Do not accept any non-awarded bids as valid prices: The supplier resource prices for the non-winning suppliers are not changed. • Accept all bids: The supplier resource prices are updated for each resource and supplier on the RFQ. • Only accept pre-selected bids: If you have selected particular resource bids to accept valid prices, only the selected supplier resource prices are updated. You can pre-select bids by opening the supplier’s bid for any resource.

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