Extra charge

Descriptive name of the extra charge. This information is required.

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Description

The description of the item. You can use this box to include any additional details.

Account to charge

If it is to be charged to an account, select the GL account from a list of account numbers or descriptions.

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Accounting information

Select whether the extra charge should be charged to a separate account or included in the loaded cost of a purchase. If the charge is not included in the loaded cost, select the GL account to hold the cost of the charge.

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Remittance rule

Select whether this extra charge is remitted to the ordering supplier or to a third party: • Always remitted to the ordering supplier: Select this option if the extra charge is always paid directly to the ordering or invoicing supplier. • May be remitted to the ordering supplier or to a third party: If you select this option, users can determine at the time of purchase where the extra charge will be remitted. You might use this option if some suppliers collect payment for the charge directly but others do not. You must also select an accrual account for this extra charge. • Always remitted to a third party: Select this option if the extra charge is always remitted to a third party, and it is never paid to the ordering supplier. You must also select an accrual account for this extra charge.

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Accrual account

Select the accrual account for extra charges that are not remitted to the ordering supplier. Extra charge amounts that are not remitted to the ordering supplier are accrued to this account.

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Price tolerances rule

Select whether this extra charge uses the site’s price tolerance rules for invoicing or if specific price tolerances are required. To set up price tolerances specific to this extra charge, select Use the extra charge specific tolerances entered below and then enter the appropriate tolerances for price increases and/or decreases.

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Check Price Increases

Select this option if you want the system to check for increases between the entered price for an invoice line, and the supplier’s price for the line. You can then specify the allowable percent or amount of an increase before the line must be sent for approval. You can check for increases on regular, extra charge, and tax lines.

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Allowable Increase Percentage

Enter the percentage by which an invoice line can increase before the line must be sent for approval or changed so that it is within the entered tolerance. Lines that have a percent difference that is not below this entered percentage cannot be posted until they are approved or made acceptable. You can enter different amounts for regular, extra charge, and tax lines.

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Allowable Increase Amount

Enter the total amount by which an invoice line can increase before the line must be sent for approval or changed so that it is within the entered tolerance. Lines that have a difference that is not below this entered amount cannot be posted until they are approved or made acceptable. You can enter different amounts for regular, extra charge, and tax lines.

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Check Price Decreases

Select this option if you want the system to check for decreases between the entered price for an invoice line, and the supplier’s price for the line. You can then specify the allowable percent or amount of a decrease before the line must be sent for approval. You can check for decreases on regular, extra charge, and tax lines.

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Allowable Decrease Percentage

Enter the percentage by which an invoice line can decrease before the line must be sent for approval or changed so that it is within the entered tolerance. Lines that have a percent difference that is not below this entered percentage cannot be posted until they are approved or made acceptable. You can enter different amounts for regular, extra charge, and tax lines.

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Allowable Decrease Amount

Enter the total amount by which an invoice line can decrease before the line must be sent for approval or changed so that it is within the entered tolerance. Lines that have a difference that is not below this entered amount cannot be posted until they are approved or made acceptable. You can enter different amounts for regular, extra charge, and tax lines.

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Invoicing discounts

Select whether or not the value of this extra charge should be included in the amount that is eligible for a supplier’s discount. Example: A supplier issues an invoice for $850; the payment terms are 1% Net 10. The invoice consists of material costs of $800 and freight of $50. If the freight extra charge is not included in the discountable amount, the amount eligible for a discount is $800, and the discount is therefore $8. If the extra charge is set to be discountable, the amount eligible for a discount is $850, and the discount is therefore $8.50.

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Site settings are supported for this extra charge

When this option is selected, site-specific settings are supported for this extra charge type.

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