Batch Number The number of this invoice entry batch. APM enters the next available number, but if necessary you can change it. See Also Title The name or short description of this item. You can enter up to 250 characters. Batch Status The current status of the batch. Possible statuses are: • New batch: no invoices have been included on the batch • Out of balance: the batch and invoice totals are not equal • Balanced: the batch and invoice totals are equal • Posted: the batch has been posted See Also AP Account to Use The Accounts Payable (AP) account is the offsetting account for invoicing entries. A financial system entry is generated to the AP account for each invoice posted in APM. The entry is for the full amount of the invoice. This entry offsets the values charged to the invoice line distribution accounts and the purchasing accrual accounts. This account must be a valid whole GL account number. You can either use the site’s designated AP account or select another account to use for the batch. You must select a whole account number. See Also AP Account The Accounts Payable (AP) account is the offsetting account for invoicing entries. A financial system entry is generated to the AP account for each invoice posted in APM. The entry is for the full amount of the invoice. This entry offsets the values charged to the invoice line distribution accounts and the purchasing accrual accounts. This account must be a valid whole GL account number. You may select a whole account number only. See Also Description The description of the item. You can use this box to include any additional details. Number of Invoices The total number of invoices in this invoice entry batch. The system uses this entry to determine if the batch is balanced or not. See Also Number of Invoices Entered The total number of invoices that have been entered in this invoice entry batch. The system uses this entry to determine if the batch is balanced or not. See Also Number of Invoices (Difference) The difference between the total number invoices that have been entered in this invoice entry batch and the number that should be entered (as recorded by the employee who created the batch). See Also Value of Invoices The total value of the invoices in this invoice entry batch. The system uses this entry to determine if the batch is balanced or not. See Also Value of Invoices Entered The total value of the invoices that have been entered in this invoice entry batch. The system uses this entry to determine if the batch is balanced or not. See Also Value of Invoices (Difference) The difference between the total value of the invoices that have been entered in this invoice entry batch and the value that should be entered (as recorded by the employee who created the batch). See Also
