Invoice The number of the invoice that is related to this financial system entry. See Also Supplier The supplier that sent the invoice. This can be the same supplier as on the purchase order or a parent supplier in the supplier hierarchy. See Also Invoice Status The current status of the invoice. An invoice can have any of the following statuses: Status Set When: New Initial default value Out of balance Set when the invoice amount does not match the total of the invoice lines above the site’s balancing threshold Balanced Set when the invoice amount matches the total of the invoice lines within the site’s balancing threshold Sent for approval Set when the invoice is sent for approval Ready to post If approval is required, the invoice status is set to “ready to post” when the invoice is approved. If approval is not required, the invoice status is set to “ready to post” when all of the lines have a status of “approval not required” or “approved” Posted Set when the invoice has been posted Partially Paid Set when an invoice payment memo is created for the invoice and the payment is not in full Paid in Full Set when an invoice payment memo is created for the invoice and the payment is in full Rejected Set when an invoice is rejected by an approver See Also Invoice Date The date on the invoice. See Also Debit or Credit Displays whether this financial system entry represents a debit or credit to this GL account. See Also Entry Type The type of financial system entry that this represents. Possible types are: • AP account entry • Accrual account clearing entry • Invoice line expense account entry • Tax accrual entry • Extra charge accrual entry • Debit and credit balancing entry See Also Entry Reason The reason for this financial system entry. See Also Base Currency Amount The amount that was charged to this GL account in the site’s base currency. See Also GL Account The GL account that is being debited or credited on this financial system entry. See Also Description The name or short description for the GL account or segment. For example, if the account number is for a department you could enter the department name in this box. You can enter up to 100 characters. If this box is left blank, an error message will appear. See Also Work Order The work order that is being debited or credited with this entry. For example, the entry might represent a maintenance cost adjustment. Maintenance costs are updated for any line that is having its costs distributed to a maintenance account (either a work order task or an asset), when either the amount charged or distribution information (work order task, asset, cost type) has changed. See Also Task The work order task that is being debited or credited with this entry. For example, the entry might represent a maintenance cost adjustment. Maintenance costs are updated for any line that is having its costs distributed to a maintenance account (either a work order task or an asset), when either the amount charged or distribution information (work order task, asset, cost type) has changed. See Also Work Order Task Title The title of the work order task. APM uses the title of the first task on a work order as the work order title. See Also Asset The asset that is being debited or credited with this entry. For example, the entry could represent a maintenance cost adjustment. Maintenance costs are updated for any line that is having its costs distributed to a maintenance account (either a work order task or an asset), when either the amount charged or distribution information (work order task, asset, cost type) has changed. See Also Title The name or short description of this item. You can enter up to 250 characters. Resource The name of the resource being viewed. APM automatically enters this information, but you can change it if necessary. If this box is left blank, an error message will appear. See Also Warehouse The warehouse that is being debited or credited with this entry. For example, the entry might represent a cost adjustment. See Also Invoice Line The number of the invoice line that is related to this financial system entry. See Also Tax The type of tax that is being invoiced on this line (for example, federal tax). See Also Extra Charge The type of extra charge that is being invoiced on this line (for example, freight or insurance). See Also Resource The resource that is being invoiced or credited on this line. On matched lines the system fills in this information when you select the purchase order or invoice line. On unmatched lines, you can select the resource being invoiced or credited. See Also Tax Rate The rate of the tax that is being invoiced on this line. If a tax has more than one possible rate, select the rate that is applicable to this invoice line. See Also Quantity (Site) The quantity of the item being invoiced in the site’s stocking unit of measure (UOM). See Also Line Amount The total amount of the line in the supplier’s currency. See Also Loaded Cost The total amount that is to be distributed to the line’s distribution accounts in the supplier’s currency. This includes the line amount, plus any additional costs, extra charges, and taxes that are being included in the line’s loaded cost. See Also
