Purchase Order The purchase order that this invoice line is related to. For matched lines, select the purchase order and line being invoiced. For unmatched, tax, or extra charge lines, select the purchase order that is related to this invoice line. See Also Purchase Order Line The purchase order line that this invoice line is related to. For matched lines, select the purchase order and line being invoiced. For unmatched, tax, or extra charge lines, select the purchase order line that is related to this invoice line. See Also Liability Type The type of purchase transaction that created this liability. Possible types are: • Purchase receipt • Service acknowledgement • Rented equipment usage • Consignment usage See Also Occurred at The date and time of the purchase transaction (e.g. the date and time that the purchased items were received). See Also Liability Quantity The quantity received on this purchase transaction. See Also Packing slip The number of the packing slip related to this receipt transaction. See Also Line Number The number of this invoice line. The system sets this number automatically when the line is entered. If necessary, you can change the number. See Also Resource The resource that is being invoiced or credited on this line. On matched lines the system fills in this information when you select the purchase order or invoice line. On unmatched lines, you can select the resource being invoiced or credited. See Also Title The name or short description of this item. You can enter up to 250 characters. Unit If the invoice line is for a serialized resource, select the specific unit that the invoice line relates to. See Also Quantity The quantity of the item being invoiced in the supplier’s unit of measure (UOM). See Also Price The invoice price of the item being invoiced. See Also Discount Rate The percent discount being applied to this invoice line. See Also Line Amount The total amount of the line in the supplier’s currency. See Also Comment Has Been Read Select this option to indicate that you have read this invoice line comment. See Also Expense Date The date that the expense being invoiced was incurred. See Also Extra Charge The type of extra charge that is being invoiced on this line (for example, freight or insurance). See Also Remit to Supplier Select this option if the tax or extra charge will be remitted to the invoicing supplier. See Also Tax The type of tax that is being invoiced on this line (for example, federal tax). See Also Tax Rate The rate of the tax that is being invoiced on this line. If a tax has more than one possible rate, select the rate that is applicable to this invoice line. See Also Invoice Being Credited Select the invoice that is being credited by this credit memo line. See Also Line Being Credited Select the invoice line that is being credited by this credit memo line. See Also Invoice Date The date on the invoice. See Also Quantity (Site) The quantity of the item being invoiced in the site’s stocking unit of measure (UOM). See Also Supplier The number and name of the supplier who will be filling this order. Enter the supplier’s number or name, or click Browse to search for the appropriate supplier. See Also Buyer The name of the employee responsible for procuring the items on the purchase order. See Also Requested By The name of the employee who requires the material being purchased through this purchase order. Click the arrow to select the appropriate employee. See Also Picked by, Received by, or Recorded by The name of the employee who performed the transaction. For example, for an issue it is the person who issued (picked or delivered) the material. It is not necessarily the person who entered the transaction. For a time sheet, it is the name of the person who recorded the time worked. For a receiving document, it is the name of the person who received the material. If your organization includes multiple sites, the employee record and the transaction entry form must both be owned by the same site. See Also Transaction date and time The date and time of the transaction. APM automatically enters the current date based on your computer’s clock, but you can change this information if necessary. For timecards, enter the date that the work was performed. See Also Product number The supplier’s reference number for this resource. Every supplier uses a different reference number for the item, and this number must show on the PO so that the supplier will know what item is being ordered. See Also Required Quantity (Ordering UOM) The required quantity of the item in the ordering unit of measure. You must enter this information to save the order. If this box is left blank, an error message will appear. See Also Received Quantity (Ordering UOM) The quantity of the item received in the ordering unit of measure. APM automatically updates this information when the purchase receipt transaction is posted. See Also Invoiced Quantity (Ordering UOM) The quantity of the item ordered in the ordering unit of measure. APM automatically enters this information, and you cannot change it here. See Also Stock UOM Conversion Factor The factor used to convert the ordering unit of measure to the stocking unit of measure. APM automatically enters the conversion factor indicated in the supplier item information. See Also Price (Site) The invoice price of the item being invoiced converted to the site’s base currency. See Also Exchange Rate The exchange rate that is being used to calculate the invoice values from the supplier’s currency to the site’s base currency. See Also Discount Amount The amount of any discount being applied to this invoice line, in the supplier’s currency. See Also Discount Amount (Site) The amount of any discount being applied to this invoice line, in the site’s base currency. See Also Net Price The price of the invoice line less the discount, in the supplier’s currency. See Also Net Price (Site) The price of the invoice line less the discount, in the site’s base currency. See Also Line Amount (Site) The total amount of the line in the site’s base currency. See Also Balancing Adjustment The amount that the system used to balance the invoice line. APM automatically balances an invoice if the amount by which the invoice is out of balance is within the site’s automatic balancing threshold. See Also Balancing Adjustment (Site) The amount that the system used to balance the invoice line, in the site’s base currency. APM automatically balances an invoice if the amount by which the invoice is out of balance is within the site’s automatic balancing threshold. See Also PO Price The expected price of the line from the originating purchase order line. See Also PO Price (Site) The expected price of the line from the originating purchase order line, in the site’s base currency. See Also Price Difference The difference between the expected price from the transaction and the invoice line price. See Also Price Difference (Site) The difference between the expected price from the transaction and the invoice line price, in the site’s base currency. See Also Expected Amount The expected total amount of the line from the originating purchase order line, in the supplier’s currency. See Also Expected Amount (Site) The expected total amount of the line from the originating purchase order line, in the site’s base currency. See Also Amount Difference The difference between the expected line amount from the transaction and the invoice line amount in the supplier’s currency. See Also Amount Difference (Site) The difference between the expected line amount from the transaction and the invoice line amount in the site’s base currency. See Also Percentage Changed By The percent difference between the expected line amount from the transaction and the invoice line amount. See Also Type of Difference The status of the price difference for this invoice line. Possible difference types include: • Invoice matches purchase order • Price increase: within tolerances • Price decrease: within tolerances • Price increase: outside tolerances • Approved price increase • Price decrease: outside tolerances • Approved price decrease • Price change for a fixed price • Approved fixed price change • Not applicable • Price change: no tolerances specified See Also Costs Prorated To The value of the charges and taxes that have been prorated to the line in the supplier’s currency. The prorated cost is included in the line’s loaded cost. See Also Costs Prorated To (Site) The value of the charges and taxes that have been prorated to the line in the site’s base currency. The prorated cost is included in the line’s loaded cost. See Also Loaded Cost The total amount that is to be distributed to the line’s distribution accounts in the supplier’s currency. This includes the line amount, plus any additional costs, extra charges, and taxes that are being included in the line’s loaded cost. See Also Loaded Cost (Site) The total amount that is to be distributed to the line’s distribution accounts in the site’s base currency. This includes the line amount, plus any additional costs, extra charges, and taxes that are being included in the line’s loaded cost. See Also Received at Loaded Price The loaded price (including loaded taxes and extra charges) that was included on the purchase receipt when the items were received, in the site’s base currency. See Also Cost Adjustment The maintenance adjustment value for this invoice line in the site’s base currency. Maintenance costs are updated with the information from the invoice lines. Maintenance costs are updated for any line that is having its costs distributed to a maintenance account (either a work order task or an asset) when either the amount charged or distribution information (work order task, asset, cost type) has changed. See Also Taxable Amount The portion of the invoice line amount that is taxable. The system uses this amount when calculating: • The line amount of tax lines: the sum of the “taxable amounts” of the invoice lines is used as the basis of the calculation. • The proration of tax lines: the taxable amount is used to determine the tax amount prorated to each invoice line. See Also Override Distribution Select this option to override the distribution from the original transaction. You can edit the existing accounts, add new accounts, or delete accounts. See Also Description The description of the item. You can use this box to include any additional details.
