Name	The name of the contact for this supplier. You can enter up to 50 characters. If this box is left blank, an error message will appear.

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Title

The name or short description of this item. You can enter up to 250 characters.

Primary Contact

Select this option if this is the primary contact person at this supplier. The system will use this contact as the default supplier contact, unless other contacts are selected as the purchase order or RFQ contacts. Only one contact can be selected as the primary contact for a supplier.

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Purchase Order Contact

Select this option if this is the supplier’s contact person to whom you normally send purchase orders. The system will use this contact as the default supplier contact on purchase orders. Only one contact can be selected as the purchase order contact for a supplier.

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RFQ Contact

Select this option if this is the supplier’s contact person to whom you normally send RFQs. The system will use this contact as the default supplier contact on RFQ documents. Only one contact can be selected as the RFQ contact for a supplier.

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Contact method

Select the default method of sending procurement documents to this contact person: • Mail: A copy of the document is printed to your default printer. You can then send the printout to the supplier by mail. • Fax: A copy of the document is faxed to the supplier. If the selected contact already has a fax number, the system enters it here. Otherwise, you must enter the fax number for this contact. Note: Before you can send a document by fax, your APM administrator must have set up the Microsoft fax service. • Email: APM creates a report using the file format specified in Purchasing Management settings. The report is then attached to an email message and emailed to the supplier. If the selected contact already has an email address, the system enters it here. Otherwise, you must enter the email address for this contact. You can export an RFQ bid sheet in Microsoft Excel format to one or more suppliers. On the RFQ, the supplier must be set to have the RFQ sent to them by email, and on the Email Info tab, the Spreadsheet option must be selected as the attachment type. If you are sending an Excel spreadsheet to suppliers, they can enter their bid information in the document and email it back to you. You can then import the bid information into the RFQ. Note: To send a purchasing document by email you must be using a MAPI-compliant messaging application such as Microsoft Outlook or Outlook Express. Note: If you will be sending the document as an Excel spreadsheet, you must have MS Excel 2010 or later installed on your computer. • Phone: The document is communicated to the supplier in some other manner (for example, over the telephone). If the selected contact already has a telephone number, the system enters it here. Otherwise, you must enter the telephone number for this contact. • Courier: A copy of the document is printed to your default printer. You can then send the printout to the supplier using the selected courier.

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Number

The telephone number for this person. You can enter up to 15 characters. If a telephone number mask has been created for the appropriate country, you do not have to enter any formatting characters such as brackets or dashes. APM will automatically format the number correctly.

Extension

The extension for this phone number. You can enter up to 6 characters.

Fax number

Enter the fax number for this supplier contact. The system enters the supplier’s fax number by default, but if the contact’s fax number is different you can change the number here.

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Email address

If appropriate, enter the email address for the supplier’s contact person. The system uses this email address when you send purchasing documents to a supplier by email.

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Courier

Select the name of the courier that is normally used for this contact.

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Description

The description of the item. You can use this box to include any additional details.