GL account

Context: Asset window, Properties view The GL account or segment for this asset. Depending on your accounting settings, this account number may be used when the system derives a GL account for transactions charged to this asset. If this box is left blank, APM will use the GL account or segment from the parent of this asset, or the site’s account or segment. Context: Site Properties dialog, Site Accounts tab, or Accounting Info dialog, Site Accounts tab This is the GL account or segment associated with the site. This account or segment can be used when the system derives GL accounts associated with maintenance costs. If the derivation rules for the enterprise use an asset account or segment, you might want to select an account or segment for each site. For example, enter the site’s account segment if you want the derived account to always begin or end with the same account segment (in this case, do not select segments for individual assets). Or, you can enter a site account segment as a “fail-safe” to be used if an asset account cannot be found when APM searches up the asset hierarchy.

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Site account segment for inventory GL account derivation

The GL account segment to use when the regular inventory offset account is overridden on the resource. Enter a segment here if the Site account segment option is selected in the Resource specific GL account derivation rules (in the enterprise accounting settings). This site account segment will be combined with the resource account segment to derive the inventory offset account number.

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Cost adjustment account

The account to use as the offsetting account for maintenance cost adjustments. Typically, you will use a miscellaneous maintenance cost transaction in any of the following situations: • The wrong work order task was charged on a group of transactions • The wrong asset to charge was identified on a work order task, resulting in all of the work order task’s costs being charged to the wrong asset • The wrong cost type was charged on one or more transactions Two miscellaneous maintenance cost transactions are entered: a credit and a debit. You can set up the default account to use as the temporary maintenance cost adjustment account. It must be a whole account number.

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Holding account for the value of issued serialized units

The Holding Account for Serialized Units is used to hold the value of issued units: • When a serialized unit is issued, the GL account to charge is set to the Holding Account for Serialized Units account. • When the serialized unit is returned to inventory, the GL account to credit is set to the Holding Account for Serialized Units account. The Holding Account for Serialized Units account overrides the account that would normally be derived based on the work order task, asset, and cost type. This account must be a whole account number.

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Offset account for tools usage transactions

The Offset Account for Tools Usage Transactions is used to hold the value of issued tools as follows: • When a tool is issued, the GL account to charge is set to the Offset Account for Tools Usage Transactions account. • When the tool is returned to inventory, the GL account to credit is set to the Offset Account for Tools Usage Transactions account. The Offset Account for Tools Usage Transactions account overrides the account that would normally be derived based on the work order task, asset, and cost type. This account must be a whole account number.

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