Resource

The resource involved in the transaction. For example, it could be the inventory item being issued, an employee's trade on a timecard, or a supplier item being received.

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Title

The name or short description of this item. You can enter up to 250 characters.

Warehouse Inventory Group

The warehouse inventory group where the resource is located. A warehouse inventory group specifies a group of items contained within a particular warehouse. Each warehouse can have one or more warehouse inventory groups. It is the warehouse inventory group that most users work with on a day-to-day basis. The name of the warehouse inventory group is made up of a combination of the warehouse name and the name of the linked inventory group. The inventory group allows you to indicate that the warehouse items are either owned by your organization or are consignment inventory. Each supplier with whom you have a consignment agreement has its own inventory group. For issue, transfer, and transfer receipt transactions, this is the inventory group from which the material was retrieved. If your organization includes multiple sites and the transaction is a warehouse issue, the warehouse inventory group and the resource transaction must be owned by the same site. For inventory return transactions, this is the warehouse inventory group to which material is returned. For purchase receipt transactions, this is the warehouse inventory group to which the material will be delivered for storage. For adjustment transactions, it is the warehouse inventory group in which the adjusted item is stored.

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Adjustment Type

The adjustment type to be performed: Count, Quantity Adjustment, Unit Cost Adjustment, and Value Adjustment. Count: This type is used to update the quantity of items on hand to reflect the physical count of items in the warehouse. The difference between the original value and the replacement value is calculated, and the appropriate adjustment made. Quantity Adjustment: This type indicates that the entered quantity is added to or subtracted from the warehouse item's current on-hand balance. This type of adjustment is typically used when a known quantity of an item must be added to or removed from inventory. For example, if a number of items were found to be defective, an adjustment quantity of x is adjusted out (or down). The unit cost is not affected. Unit Cost Adjustment: This type is used to change the warehouse item's current unit cost. Value Adjustment: This type is used to spread a dollar amount over the total quantity of items.

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Quantity

The quantity for this resource. The quantity has a different meaning depending on the resource type (Labor, Material, Service, and Tool) and the action you are performing (Adjusting an Item, Issuing an Item, and Entering a Physical Count Adjustment Transaction). Labor: Hours worked. Material: Adjustment quantity, invoiced quantity, issued quantity, return quantity, or received quantity (purchase and transfer). Service: Received hours or invoiced hours. Tool: Adjustment quantity, invoiced quantity, issued quantity, return quantity, or received quantity (purchase and transfer). Adjusting an Item: If you have selected Quantity Adjustment as the adjustment type, enter the quantity by which to change the inventory. Issuing an Item: Enter the quantity issued. Entering a Physical Count Adjustment Transaction: APM automatically enters the quantity when the transaction is posted.

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Unit of Measure

The unit of measure used to order the resource.

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Unit Cost

The cost for each existing unit of the resource. For example, if the unit of measure is dozen, then the unit cost is the cost of 1 dozen. You need to enter the new unit cost if you have selected Unit Cost as the adjustment type.

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Quantity Counted

The actual quantity of this resource. You need to enter the quantity counted if you have selected Quantity as the adjustment type.

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Value

The value of the transaction.

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Picked by, Received by, or Recorded by

The name of the employee who performed the transaction. For example, for an issue it is the person who issued (picked or delivered) the material. It is not necessarily the person who entered the transaction. For a time sheet, it is the name of the person who recorded the time worked. For a receiving document, it is the name of the person who received the material. If your organization includes multiple sites, the employee record and the transaction entry form must both be owned by the same site.

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Transaction date and time

The date and time of the transaction. APM automatically enters the current date based on your computer’s clock, but you can change this information if necessary. For timecards, enter the date that the work was performed.

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Adjustment Reason

The adjustment reason for this transaction. You can click the arrow to select the appropriate reason.

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GL Account to Charge

The GL account to charge for costs related to this transaction. Click the arrow to select the appropriate account.

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Offset Account

This is the offset account for the transaction. The system generates this account number based on the accounting settings for the site.

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Description

The description of the item. You can use this box to include any additional details.

Adjustment type

These options become available when the part to adjust is a serialized resource. Select the option for the adjustment type when you want to make to a serialized resource.

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Unit	The serialized inventory resource unit that is affected by the transaction. The list of units becomes available when a serialized resource is selected.

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Unit status

The current status of the serialized inventory unit.

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New unit status

The new status of the serialized resource unit that is affected by the transaction. The list of statuses becomes available when a serialized resource is selected. The list changes according to the transaction.

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Unit condition

The unit condition identifies the relative age and condition of a serialized resource unit — new, rebuilt, or used.

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New condition

The condition status for the serialized resource unit. On the adjustment, the list becomes available when adjustment type Change a unit’s condition is selected.

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